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It all started with an Excel spreadsheet. At first, there were a few employees who needed to take a training course, so a spreadsheet was created to keep track. A few more employees were added, a few more columns created. Over time, Excel grew. And grew and grew. And grew. 
 
Sound familiar? 
 
You may be asking yourself – how do I know if an LMS is right for me? Or maybe - do I really need an LMS?  
 
The answer depends on your goals, and where you are as an organization. It may be that you don’t need to choose an LMS at all. Essentially, it will boil down to the size of your company and the energy required to keep track of your information manually. Because while an LMS will provide value to some, it is not a fit for everyone. 
 
This article will help you identify which category you fit into. But first, let’s consider some of the main factors you will need to make your decision. 

 
There may be other factors to consider, but this provides a great jumping point for you when planning your training and recordkeeping systems.

What does an LMS do for me? 

An LMS, or learning management system, will help with the delivery of online training courses, the management of data collection and storage, and tracking training course enrollment and completions. Some LMS systems will also provide access to pre-designed courses in addition to allowing you to create your own customized training materials.  
 
There is no shortage of LMS options on the market – more than 700 unique platforms and counting! What’s more impressive (and potentially frustrating) is that no two systems are the same. Some are great for enterprise-level solutions; others work better for niche industries. If you choose to seek out an LMS, finding a solution that is right for you will require plenty of investigation and product demos. 

When is the right time for an LMS? 

There is no right or wrong scenario that determines when an LMS would be necessary, and it will depend on your own unique circumstances. As a general rule of thumb, organizations with more than 50 employees often find it beneficial to use some sort of LMS as it becomes cumbersome to manually track everything as the employee count grows. 

Smaller companies may find the cost of an LMS prohibitive. Will an LMS make your life easier? Most likely, yes. Will the cost be worth the ROI? Perhaps. But in some cases, it will not. You’ll have to decide if the increased efficiency is worth the increased cost.  

Larger organizations (50 or more employees) will often see a more distinct advantage to using an LMS. Employee orientations alone will require significant resources to deliver, and training large numbers of employees becomes tricky to coordinate and track. This ease of tracking, receiving automated notifications on training expirations, and the powerful reporting capabilities of a strong LMS makes it an easy decision for many larger organizations.  

The most valuable resource you have at your disposal is your time, and what you choose to do with it. Perhaps an LMS will provide you with more time to tackle other projects. Or perhaps your resources are better spent elsewhere. Only you can decide.